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Preamble

The College of Medicine has three important responsibilities: patient care, education, and research. The goal of the College of Medicine is to fulfill these obligations with the highest degree of excellence.

This document represents the broad standards and guidelines established by the Dean of the College of Medicine and approved by Faculty Council for appointment, reappointment, promotion and tenure.

Each Department must develop, adopt, and apply specific criteria which are consistent with these broad standards but which define special requirements necessitated by the uniqueness of the department's disciplines, responsibilities and roles within the College. Departmental Criteria for appointment, reappointment, promotion and/or tenure must establish specific criteria for evaluating the scholarly activities, and contributions to teaching and service and/or administration of its faculty members, and clinical activities where applicable. All Departmental Guidelines shall incorporate a requirement for academic review and recommendation by the Departmental ARPT Committee for appointment or reappointment to the rank of assistant professor or above in clinical and research tracks. In addition, all departments will be required to include an annual performance evaluation for each year since the faculty member's last review when submitting dossiers to the College ARPT Committee. Both the college and departmental guidelines may vary significantly from those of other colleges or departments of the University. The College of Medicine's Appointment, Reappointment, Promotion, and Tenure (ARPT) Committee will apply the departmental criteria when making their recommendation to the Dean.

The College of Medicine and all departments require service and/or administration to accomplish their educational and research goals. Although not a primary function of a scholar, contributing to the administration in ways such as serving on committees, or as course directors, is essential. Those who have achieved senior ranks in particular must take on more administrative duties to ensure that students and younger faculty have the opportunity to continue their education or develop their teaching skills and establish their research. Sharing the responsibilities of administration and/or service is one important means by which scholars contribute to the departmental goals and objectives and thereby to the improvement of their discipline, department and the University.

The standards and guidelines described in this document apply to all faculty. Although general criteria for scholarship and excellence do not change, some changes in specific standards and/or guidelines may be mandated during an individual faculty member's appointment. Each Department shall ensure that faculty are informed of any changes in Departmental ARPT criteria. It is a shared responsibility of the Department Director and each individual to be aware of current standards and guidelines as they apply to his or her own appointment, reappointment, promotion, or, if applicable, tenure.

The review sequence for new appointments is as follows: the Department ARPT Committee, the department director (or other academic unit head), and for new appointments with tenure or in tenure track, and appointments at the rank of associate professor and above, the College ARPT Committee. They review the applicant's dossier and advise the Dean of their recommendations at each level of review. The Dean considers these recommendations and makes a final recommendation to the department director. The review sequence for reappointment, promotion, or tenure is as follows: The Department ARPT Committee, the department director (or other academic unit head) and the College ARPT Committee advise the Dean of a desired action and provide pertinent information about the candidate's qualifications for initial appointment. The review sequence ends with the Dean's recommendation to the department or unit head. However, for reappointment, tenure and promotion requests the Dean considers the candidate's qualifications and makes recommendations to the Senior Vice President and Provost for Health Affairs. The Senior Vice President evaluates the dossier and the qualifications of the individual and makes recommendations through the President to the Board of Trustees.

All reviewers must follow the criteria established by the department regarding appointment, reappointment, promotion, and/or tenure, and consider the documented qualifications contained within a dossier of a candidate seeking one of the above actions within that department. Although the same information is considered at each level of the review process and recommendations from preceding levels of review are evaluated, recommendations are made independently at each level of review. Recommendations at one level may be different from preceding or subsequent recommendations.

The tracks and pathways in the College of Medicine are indicated in Text Figure 1 and detailed descriptions of each track and pathway are described further in this document. It should be recognized that the descriptions are provided for most faculty in a particular track or pathway. There may be exceptions for a specific individual who has unusual qualifications and/or duties in a department. Such exceptional circumstances should be noted in the appointment letter and documented in the annual reviews of the faculty member. Faculty in the College of Medicine cannot be classified by track alone, however. Clinical faculty in the College of Medicine are defined as those (1) who are geographic full -time or, 2) whose compensation (from the University or elsewhere) derives in part from their patient care or patient support activities. These faculty members may be in the tenure track or in any of the qualified tracks described in this document. Geographic full-time shall mean full-time College of Medicine bargaining unit members engaged in clinical activities who are paid from at least two sources for their activities (University or other sources).

In addition, the tracks are designed so that a faculty member may request to transfer, within limitations set by the AAUP contract, from one track to another consistent with the career goals and qualifications of the faculty member, and if there is an opportunity for appointment in a different track. For example, if a faculty member appointed in the Clinical Practice Track develops meritorious clinical and teaching skills, demonstrates interest and ability in clinical research and/or educational activities, and desires to pursue these interests in a more committed way, it may be appropriate for that individual to transfer to Pathway A of the Tenure Track (Text Figure 1). Progression in Pathway A requires more emphasis on clinical research and educational activities than on clinical practice. This mechanism allows junior medical faculty members time to develop substantial research skills before entering the Tenure Track, which currently has a ten year limitation for acquiring the credentials required for tenure.

Time limitations on appointments are covered in the current AAUP contract and must be followed precisely. Because the AAUP contract is renegotiated every few years, significant changes in guidelines could occur. At least annually the Dean's office provides to each department information on deadlines for submission of materials for promotion. The department director should ensure that faculty are informed of these deadlines.

Waiver Form for non-reappointment notice.