Documentation Materials Required for College of Medicine Faculty Positions

A. INITIAL APPOINTMENT FOR FULL TIME AND ADJUNCT FACULTY

The initial appointment process for full time and adjunct faculty requires approval at various administrative levels. The following steps are required for each appointment:

1. Complete on-line requisition (includes advertising, EEOC approval, selecting final candidate)
2. Title request for candidate chosen.*  Submit dossier to Faculty Affairs
3. Detailed letter of appointment
4. Personnel Action form (PAF)

With regard to approval of the title request (Step 2), the 'RANK RULE' determines whether or not the College ARPT Committee must consider the appointment recommendation. The Rank Rule states: "The College ARPT Committee must consider and approve the title request for all ranks in the Tenure Track, and the ranks of Associate Professor and Professor in the Research, Clinical, Field Service, and Adjunct Tracks".

*All departmental guidelines shall incorporate a requirement for academic review and recommendation by the department ARPT committee for appointment or reappointment to the rank of assistant professor or above in clinical and research tracks.

In the cases where the College ARPT Committee must consider the appointment, an original and eight copies of Documentation Materials in nine separate files must be submitted. In the other cases, where only the Dean must consider the appointment, an original and one copy of Documentation Materials in two separate files must be submitted. The materials to be submitted include:

1. Record of Action form.
   
   
2. Department Director's recommendation in letter form and approval signature on Record of Action form.
   
   
3. Department ARPT Committee Chair's approval signature on Record of Action form.
   
   
4. Current curriculum vitae of faculty candidate. The listing of authors or publications in the bibliography must be in the order in which they were published in the journal. The full title of all listed publications and inclusive pages must be given. Abstracts and books must be listed separately from full papers. The curriculum vitae must also list past, present, and pending extramural grant support, including funding agency, the name of the principal investigator(s), the title of the project, level of funding, and project period. A summary of courses taught and lectures given must be included to document teaching. A summary of clinical activities should be included, if relevant. Work on committees should include dates of service, the full name of the committee, the organization for which the committee works, and a brief description (1-2 lines) of the duties of the committee.
   
   
5. Letters of recommendation - At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.

(INITIAL VOLUNTEER APPOINTMENTS REQUIRE ON-LINE REQUISITIONS)

B. REAPPOINTMENT

The copies of materials in two separate files must be submitted. Also, one set of reprints of papers published over the last five years is required. The materials to be submitted include:

1. Record of Action form.
   
   
2. Department Director's recommendation in letter form, and approval signature on Record of Action form.
   
   
3. Department ARPT Committee Chair's recommendation in letter form, and approval signature on Record of Action form.
   
   
4. Current curriculum vitae of faculty candidate. The listing of authors or publications in the bibliography must be in the order in which they were published in the journal. The titles of the publications and their inclusive paging within the journal must be listed. Abstracts and books must be listed separately from full papers.
   
   The curriculum vitae must list funding agency, the name of the principal investigator(s), the title of the project, level of funding, and project period. A summary of courses taught and lectures given must be included to document teaching. A summary of clinical activities should be included, if relevant. Lists of committees should include dates of service, the full name of the committees, the organization for which the committee works, and a brief description (1 or 2 sentences) of the duties of the committee.
   
   
5. Letters of recommendation - At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required except for faculty members appointment for a one-year term.
   
   
6. Initial letter of appointment.
   
   
7. Copies of any annual evaluations.
   
   
8. Personal statement from candidate which includes a description of the individual's career goals. (Not to exceed two pages.)

C. PROMOTION AND TENURE REVIEW

Promotion from Instructor to Assistant Professor

An original and eight copies of materials in nine separate files must be submitted. Also, one set of reprints of papers published over the last five years is required. The materials to be submitted include:

1. Record of Action form.
   
   
2. Department Director's recommendation in letter form, and approval signature on Record of Action form.
   
   
3. Department APT Committee Chair's recommendation in letter form, and approval signature on Record of Action form.
   
   
4. Current curriculum vitae of faculty candidate. The listing of authors or publications in the bibliography must be in the order in which they were published in the journal. The titles of the publications and their inclusive paging within the journal must be listed. Abstracts and books must be listed separately from full papers. The curriculum vitae must list funding agency, the name of the principal investigator(s), the title of the project, level of funding, and project period. A summary of courses taught and lectures given must be included to document teaching. A summary of clinical activities should be included, if relevant. Lists of committees should include dates of service, the full name of the committees, the organization for which the committee works, and a brief description (1 or 2 sentences) of the duties of the committee.
   
   
5. Letters of recommendation - At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.
   
   
6. Initial letter of appointment.
   
   
7. Copies of any annual evaluations.
   
   
8. Personal statement from candidate which includes a description of the individual's career goals. (Not to exceed two pages.)

   Promotion from Assistant to Associate Professor, and Associate Professor to Professor as well as Tenure Review

   An original and eight copies of materials in nine separate files must be submitted. Also, one set of reprints of papers published over the last five years is required. The materials to be submitted include:

   1. Record of Action form.
      
      
   2. Department Director's recommendation in letter form, and approval signature on Record of Action form.
      
      
   3. Department APT Committee Chair's recommendation in letter form, and approval signature on Record of Action form.
      
      
   4. Current curriculum vitae of faculty candidate. The listing of authors or publications in the bibliography must be in the order in which they were published in the journal. The titles of the publications and their inclusive paging within the journal must be listed. Abstracts and books must be listed separately from full papers. The curriculum vitae must list funding agency, the name of the principal investigator(s), the title of the project, level of funding, and project period. A summary of courses taught and lectures given must be included to document teaching. A summary of clinical activities should be included, if relevant. Lists of committees should include dates of service, the full name of the committees, the organization for which the committee works, and a brief description (1 or 2 sentences) of the duties of the committee.
      
      
   5. Documentation of excellence and effectiveness in teaching including evaluations from students, residents, and peers. The evaluation methods should be clearly defined and described by the individual department in a formalized manner. Weight will be given to the development and organization of new and innovative teaching or evaluation methods, the restructuring of clinical services to include a greater educational component, course or resident rotation organization and administration, as well as participation on departmental, college, and national education committees.
      
      
   6. Materials allowing evaluation of the candidate's contributions to service, administration, and other university, community and national efforts.
      
      
   7. Letters of recommendation:
      
      

      Tenure Track: At least three letters of recommendation from individuals outside the University of Cincinnati are required. It is recommended that these letters be from individuals in other scholarly institutions who are nationally or internationally recognized for their scholarly accomplishments in the candidate's field. These letters are in addition to recommendations which may come from former supervisors and/or associates of the candidate. In addition, at least three letters are required from individuals within the University.

      Research Track: Same as for Tenure Track.

      Clinical Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.

      Field Service Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.

      Adjunct Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.

      Volunteer Track: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.

      Secondary Appointments: At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate's activities are required.

       

   8. Initial letter of appointment.
      

   9. Copies of any annual evaluations.
      

   10. Personal statement from candidate which includes a description of the individual's career goals. (Not to exceed two pages.)

   11. Waiver notice for reappointment and tenure decisions.