DOCUMENTATION MATERIALS REQUIRED FOR

COLLEGE OF MEDICINE FACULTY POSITIONS

 

INITIAL APPOINTMENT FOR FULL-TIME AND ADJUNCT FACULTY

 

The initial appointment process for full-time and adjunct faculty requires approval at various administrative levels.  The following steps are required for each appointment.

 

A complete file for a new appointment must include:

 

●Approved open requisition

            ●Record of Action form with appropriate signatures

            ●All letters of recommendation (as determined by Department RPT criteria)

            ●Curriculum vitae

            ●Approved on-line A900

            ●Detailed letter of appointment

            ●Post-hire details completed:

                        Signed letter of offer

                        ●  W-4 form

                        ●  I-9 form

                        ●  If appropriate – Visa verification form

                        ●  DMA and signed employee application

 

With regard to approval of the title request, the “RANK RULE” determines whether or not the College ARPT Committee must consider the appointment recommendation.  The Rank Rule states:

 

“The College ARPT Committee must consider and approve the title request for all ranks in the tenure track, and the ranks of Associate Professor and Professor in the Research, Clinical, Field Service, and Adjunct Tracks.”

 

In cases where the College ARPT Committee must consider the appointment, an original and nine (9) copies of Documentation Materials in ten (10) separate files must be submitted.  In the other cases, where only the Dean must consider the appointment, an original and one (1) copy of Documentation Materials in two (2) separate files must be submitted.  The materials to be submitted include:

 

1.     Record of Action form

2.     Department Director’s recommendation in letter form and approval signature on Record of Action form.

3.     Department ARPT Committee Chair’s approval signature on Record of Action form (not required for Volunteer and Visiting Tracks.)

4.     Current curriculum vitae of faculty candidate.  The listing of authors or publications in the bibliography must be in the order in which they were published in the journal.  The full title of all listed publications and inclusive pages must be given.  Abstracts and books must be listed separately from full papers.  The curriculum vitae must also list past, present, and pending extramural grant support, including funding agency, the name of the principal investigator(s), the title of the project, level of funding, and project period.  A summary of courses taught and lectures given must be included to document teaching. A summary of clinical activities should be included, if relevant.  Work on committees should include dates of service, the full name of the committee, the organization for which the committee works, and a brief description (1-2 lines) of the duties of the committee.

5.     Letters of recommendation – At least three letters of recommendation from faculty who are in a position to judge the quality of the candidate’s activities are required. 

 

(INITIAL VOLUNTEER APPOINTMENTS REQUIRE A126-F, ON-LINE REQUISITION AND AN ON-LINE A-900.

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