Research Associate Appointment Instructions

1. Open a position (three options for doing this) via People Admin

• Create Position
• Change Existing Vacant Position
• Fill Vacancy

 

If you are creating a position, that means you do not already have an SAP number.  So after choosing Create Position from the Drop Down (on the Posting Details tab) type TBD in the field that is labeled SAP Position Number.  Once the requisition goes through the work flow, Compensation will create your SAP number and fill that field in for you.

If you are to Change an Existing Vacant Position – such as the title, track, rank etc of an already established position, you would type in the current information in the field labeled SAP Position Title, the SAP number that has already been assigned and then the title you want it to be changed to in the field labeled Job Title.  Then on the Funding/PBC tab, please fill out the previous title, rank, track, etc. that you are changing so when the requisition gets to Compensation, they can make the changes in UCFLEX.

If you are to Fill Vacancy, that means you already have the SAP number and are simply filling a vacancy with no changes to the title, track, etc.

2. Advertise the position (or request waiver to advertise).  If you are requesting a waiver, it must be first be emailed to Faculty Affairs who will then forward it on to OEO with her recommendation. 

3. Process A-900 (submitted on-line) through PeopleAdmin 

4. Upon approval of Requisition, send the Letter of Offer to the Office of Faculty Affairs. 

5. Upon notification of Dean’s approval of the letter of offer, please scan the signed letter of offer into the Document Tab in People Admin and complete post hire details. Faculty Affairs will mark as hiring complete and send to H.R. for approval. You will be notified by email that position is approved.  

6. Send hard copies of the following to the Office of Faculty Affairs:

• Original tax forms
•  I-9

 

• Research Associate Track (PDF)

More Information